Effective Date: May 22, 2026
Company Name: Dental Pro AI
Website: DentalProAI.com
Email: [email protected]
Phone: (408) 655-6208
Address: 3003 Maple Ave, Dallas, TX 75201
Dental Pro AI respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit DentalProAI.com, submit a form, communicate with us, use our services, or interact with our website, marketing, automation systems, SMS communications, email communications, or related services.
By using our website or services, you agree to the practices described in this Privacy Policy.
1. Information We Collect
Dental Pro AI may collect information that you voluntarily provide to us, information collected automatically through our website, and information related to our services and communications.
This may include:
Name
Email address
Phone number
Business name
Job title or role
Website URL
Mailing address
Appointment or consultation details
Form submissions
Messages, inquiries, or support requests
Marketing preferences
SMS consent records
Email consent records
Communication history
Payment or billing-related information
Website usage information
IP address
Browser type
Device type
Referring website
Pages visited
Date and time of website activity
We may also collect information from clients in order to provide marketing automation, CRM, lead management, patient communication, and workflow automation services.
2. How We Collect Information
We may collect information when you:
Visit DentalProAI.com
Fill out a website form
Submit a contact request
Book a call or appointment
Request information about our services
Communicate with us by phone, email, SMS, or online form
Subscribe to communications
Interact with our advertisements or marketing campaigns
Use systems, forms, funnels, or workflows we provide
Become a client or prospective client
Provide information during onboarding or service delivery
We may also collect information automatically through cookies, analytics tools, tracking technologies, pixels, and similar technologies.
3. How We Use Information
Dental Pro AI may use collected information to:
Respond to inquiries
Provide requested information
Schedule appointments or consultations
Deliver services
Manage client relationships
Send appointment reminders
Send follow-up messages
Send SMS/text messages when consent has been provided
Send email communications
Provide customer support
Improve our website and services
Personalize user experience
Operate marketing campaigns
Manage CRM and automation workflows
Analyze website and campaign performance
Process payments or billing
Maintain records
Comply with legal, regulatory, and business obligations
Prevent fraud, misuse, or unauthorized access
Enforce our Terms of Service
We may use artificial intelligence, automation, CRM tools, and third-party software platforms to help provide these services.
4. SMS/Text Messaging Privacy
Dental Pro AI may use SMS/text messaging to communicate with individuals who have provided their mobile phone number and consented to receive messages.
SMS messages may include:
Appointment confirmations
Appointment reminders
Follow-up messages
Missed-call responses
Customer support messages
Service updates
Marketing or promotional messages, where permitted
Business-related communications
Message frequency may vary.
Message and data rates may apply.
Consent to receive SMS messages is not a condition of purchasing any goods or services.
You may opt out of SMS messages at any time by replying STOP.
For help, reply HELP or contact us at:
Email: [email protected]
Phone: (408) 655-6208
5. SMS Consent and Mobile Information
Dental Pro AI does not sell, rent, or share mobile phone numbers, SMS opt-in data, or SMS consent information with third parties or affiliates for their marketing or promotional purposes.
Mobile information may be shared with service providers only when necessary to deliver SMS communications, operate messaging systems, provide customer support, manage CRM records, comply with legal obligations, or deliver services requested by the user.
Examples of service providers may include SMS platforms, CRM systems, marketing automation platforms, phone providers, scheduling tools, customer support tools, and technology vendors.
These service providers are permitted to use such information only as necessary to provide services on our behalf.
6. Email Communications
If you provide your email address, Dental Pro AI may send you emails related to your inquiry, services, account, appointment, consultation, business relationship, or marketing preferences.
You may unsubscribe from marketing emails at any time by clicking the unsubscribe link included in our emails or by contacting us directly at [email protected].
Even if you unsubscribe from marketing emails, we may still send transactional, administrative, service-related, or legally required communications.
7. Cookies and Tracking Technologies
DentalProAI.com may use cookies, pixels, analytics tools, and similar technologies to understand website activity and improve user experience.
These technologies may help us:
Analyze website traffic
Understand how visitors use our website
Measure marketing campaign performance
Remember user preferences
Improve website functionality
Support advertising and retargeting campaigns
Detect security issues or misuse
You may be able to disable cookies through your browser settings. However, some website features may not work properly if cookies are disabled.
8. Analytics and Advertising
We may use third-party analytics and advertising tools to help us understand website performance, improve our services, and deliver relevant marketing.
These tools may collect information such as device type, browser type, IP address, pages visited, referring websites, and interactions with our ads or website.
Third-party platforms may use cookies, pixels, or similar technologies according to their own privacy policies.
9. How We Share Information
Dental Pro AI may share information with trusted third parties only as necessary to operate our business and provide services.
We may share information with:
CRM providers
SMS and phone service providers
Email service providers
Scheduling platforms
Payment processors
Analytics providers
Advertising platforms
Automation platforms
Cloud hosting providers
Customer support tools
Professional advisors
Contractors or service providers assisting our business
Legal, regulatory, or law enforcement authorities when required
We do not sell personal information.
We do not share SMS opt-in data or mobile consent information with third parties or affiliates for their marketing or promotional purposes.
10. Client Data
Dental Pro AI may receive or process data on behalf of clients when providing marketing automation, CRM, patient communication, lead management, or workflow automation services.
Client data may include customer, lead, prospect, patient, or business contact information.
Clients are responsible for ensuring they have the proper rights, permissions, notices, and consents to provide this data to Dental Pro AI and to use it in connection with marketing, SMS, email, automation, CRM, or communication services.
Dental Pro AI uses client data only to provide services, maintain systems, troubleshoot workflows, improve service delivery, comply with legal obligations, or as otherwise directed by the client.
11. Healthcare and Patient Information
Dental Pro AI provides marketing, automation, and communication support services. We are not a dental provider and do not provide dental or medical care.
Some client communications may involve dental practices or dental-related services. Clients are responsible for ensuring that their use of Dental Pro AI services complies with applicable healthcare privacy laws, professional rules, patient communication requirements, and consent obligations.
Dental Pro AI does not intentionally collect protected health information through DentalProAI.com unless specifically provided by a user or client for a service-related purpose.
Users should not submit sensitive medical or dental information through general website forms unless requested by an appropriate dental provider or secure system.
12. Data Security
We take reasonable administrative, technical, and organizational measures to protect information from unauthorized access, loss, misuse, alteration, or disclosure.
However, no website, internet transmission, software platform, email system, SMS system, or electronic storage method is completely secure.
Dental Pro AI cannot guarantee absolute security of information transmitted through our website or services.
13. Data Retention
We may retain information for as long as necessary to:
Provide services
Respond to inquiries
Maintain business records
Manage client relationships
Resolve disputes
Enforce agreements
Comply with legal obligations
Maintain security
Support legitimate business purposes
When information is no longer needed, we may delete, anonymize, or securely retain it according to our business practices and legal obligations.
14. Your Choices
You may contact Dental Pro AI to request that we update, correct, or delete certain personal information, subject to legal, contractual, operational, or compliance limitations.
You may also:
Opt out of SMS messages by replying STOP
Request SMS help by replying HELP
Unsubscribe from marketing emails using the unsubscribe link
Disable cookies through your browser settings
Contact us about privacy questions or concerns
Privacy requests can be sent to:
Email: [email protected]
Phone: (408) 655-6208
15. Do Not Track Signals
Some browsers may send “Do Not Track” signals. DentalProAI.com may not currently respond to Do Not Track signals.
You can control certain tracking technologies through browser settings, cookie preferences, or third-party platform settings.
16. Children’s Privacy
DentalProAI.com and our services are intended for adults and business users.
We do not knowingly collect personal information from children under the age of 13.
If we become aware that we have collected information from a child under 13, we will take reasonable steps to delete that information.
17. Third-Party Websites
DentalProAI.com may link to third-party websites, platforms, tools, or services.
We are not responsible for the privacy practices, content, policies, or security of third-party websites or services.
You should review the privacy policies of any third-party sites or services you visit or use.
18. Artificial Intelligence and Automation
Dental Pro AI may use artificial intelligence, machine learning tools, automated workflows, and software integrations to support service delivery, communications, marketing, customer support, reporting, and operational processes.
Information processed through these systems may be used to generate responses, personalize communications, trigger workflows, analyze performance, or improve efficiency.
We use reasonable efforts to configure automation and AI tools responsibly, but users and clients should review important communications and outputs for accuracy.
19. California and State Privacy Rights
Depending on your location and applicable law, you may have certain privacy rights regarding your personal information.
These rights may include the ability to request access, correction, deletion, or information about how your data is used.
To submit a privacy request, contact us at:
Email: [email protected]
Phone: (408) 655-6208
We may need to verify your identity before processing certain requests.
20. Changes to This Privacy Policy
Dental Pro AI may update this Privacy Policy from time to time.
If we make changes, we will update the Effective Date at the top of this page. Your continued use of DentalProAI.com or our services after changes are posted means you accept the updated Privacy Policy.
21. Contact Us
For questions about this Privacy Policy, SMS communications, data practices, or privacy requests, please contact us:
Dental Pro AI
Email: [email protected]
Phone: (408) 655-6208
Website: DentalProAI.com
Address: 3003 Maple Ave, Dallas, TX 75201